Oklahoma Society of Enrolled Agents ByLaws



OKLAHOMA SOCIETY OF ENROLLED AGENTS BYLAWS

January 8, 2012


ARTICLE IX   - OFFICERS

9.01:   OFFICERS OF THE SOCIETY

The Officers of the Society shall be a President, a Vice President, a Secretary, a Treasurer and the Immediate Past President, each of whom shall be a member. The officers shall have such authority and responsibility customary for their office, and in accordance with the laws of the State of Oklahoma, Bylaws, Policies and Procedures of the Society.

9.02:   QUALIFICATIONS AND TERMS OF OFFICE

Officers shall be elected to serve a one-year term. Officers may serve up to two consecutive full one-year terms. An appointed or elected term of less than one year shall not exclude an officer from serving an additional two consecutive one-year terms. The term of office shall commence on or about July 1st in the year of their election and shall continue until their successors have been elected or assumed office, and have been installed.

9.03:   ELECTION OF OFFICERS

Officers of the Society shall be elected by mail or electronic ballot. Officers to be elected would require a majority number of votes cast. Ballots shall be distributed by December 5th to all members in good standing as of November 1st of the current year. The Secretary or Society Assistant, if so designated, shall attest to the authenticity of the Member rolls. The number of Members on that date shall be used to determine the quorum for the election. Ballots must be received from at least twenty five (25) percent of the Members to meet the quorum for mail-in or electronic ballot.

Ballots must be received at the specified return location by the close of business the following January 15th if a business day, otherwise at the close of the next business day to be valid. Ballots shall not be processed until the quorum has been met. If the quorum has not been met, the election slate shall be considered to have been timely published and shall be presented to the Immediate Past President, Chapter Representatives and Nominating Committee for resolution within thirty (30) days of notification.

9.04:   REMOVAL OF OFFICERS

An Officer shall be removed from office for unexcused absence at two regularly scheduled meetings of the Board.

9.05:   VACANCIES

If because of disability, resignation, or other cause any office becomes vacant, the Board shall elect member(s) to serve the remainder of the term.

9.06:   PRESIDENT

The President shall be the Chief Executive Officer of the Society and shall exercise general supervision over its affairs. The President shall preside at all meetings of the general membership and of the Board. The President shall have such other powers and shall perform such other duties as the Board or the Bylaws prescribe.

9.07:   VICE PRESIDENT

The Vice President shall, in the absence or disability of the President, perform the duties of the President.

9.08:   SECRETARY

The Secretary shall be responsible for recording the minutes of the Annual Meeting and of all meetings of the Board of Directors. The Secretary shall have such powers and perform such other duties as the Board or Bylaws prescribe.

9.09:   TREASURER

The Treasurer shall be the Chief Financial Officer of the Society. The Treasurer shall be responsible for the preparation of the tax return of the Society. The Treasurer shall maintain complete records of all of the financial affairs and transactions of the Society, and shall render periodic reports as prescribed by the Board of Directors and report to the Annual Meeting. The Treasurer shall have such other powers and perform such other duties as the Board or Bylaws prescribe.



ARTICLE X   - COMMITTEES

10.01:   COMMITTEE MEMBERS

The Board shall establish procedures for the creation and operation of standing committees and task force committees, as it deems appropriate. All committee Chairs shall be Members. All committee members shall be Members or Associates.

10.02:   NOMINATING COMMITTEE

The Board shall elect the Nominating Committee Chair for a term of one year. Members may only serve a maximum of two (2) consecutive one-year terms. No member of the committee shall be a candidate for election. Nominations shall close at the close of business on October 15th if a business day, otherwise at the close of the next business day. Not later than October 30th of the current year, the Committee shall submit a report to the Board and the membership.

10.03:   EXECUTIVE COMMITTEE

The Executive Committee shall consist of the Officers of the Society plus one member of the Board. The Committee shall have such powers and authorities as deemed necessary by the Board and as permissible under these bylaws and the laws of the State of Oklahoma. The Executive Committee, if any, shall report at each meeting of the Board. The existence of an Executive Committee shall not relieve the Board, or any individual Director, of responsibility imposed on directors by the Articles of Incorporation, these bylaws and the laws of the State of Oklahoma.

10.04:   TASK FORCE COMMITTEES

The President may appoint such task-force committees as deemed appropriate and shall report the formation of any such committees at the next Board of Directors meeting.

10.05:   SPECIAL COMMITTEES

No later than the second board meeting of the current term of office, the President shall nominate, for board confirmation, an:

    a.   Audit Committee to audit or cause to be audited the books and records of the corporation for the prior year. The Audit Committee written report shall be delivered to the Board and shall be presented to the membership.

    b.   Ethics and Professional Conduct Committee, which shall consist of no less than five members. Only one member of this committee may also be a member of the Board.

10.06:   STANDING COMMITTEES

The standing committees of the Society shall comprise:

    a.   Annual Convention

    b.   Budget & Finance

    c.   ByLaws

    d.   Education

    e.   Membership

    f.   Public Information

    g.   Publications

    h.   Government & Legislative Liaison

    i.   Such other standing committees as may be created by the Board of Directors.


10.07:   REPORTS AND RECOMMENDATIONS

Reports and recommendations of committees shall be submitted in writing to the Board of Directors. Each committee shall make a written report to the Members at the Annual Meeting.


Articles 1 - 2 | Articles 3 - 4 | Articles 5 - 6 | Articles 7 - 8 | Articles 9 - 10 | Articles 11 - 12 | Articles 13 - 14 | Articles 15 - 16

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